Document sharing is a crucial component of collaborative business processes. However, if it is not done right, it can leave the door open for hackers to hijack sensitive files.

Secure Document Sharing is the digital distribution and sharing of information that is considered private or confidential. This https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ includes information such as protected health information (PHI) or personally identifiable information (PII). This includes documents in progress that are distributed to colleagues to collaborate and review. It is often used in conjunction with M&A activities and requires a solution that permits the exchange of large files in a highly secure online environment, and one that protects archived and work-in progress documents as well as the collaborative process itself.

The most commonly used method is to utilize cloud-based file sharing software. They permit users to access online files in a controlled manner (e.g. printing, copying and the prevention of screenshots are all common ways to do this. It also allows for the control of shared folders and files, and can enable sophisticated security features such as audit trails and encryption.

Peer-to-peer document sharing is a different alternative. It lets computers communicate directly with each other to transfer files, without hosting them on central servers. It offers some advantages, including reduced storage requirements, speedier transfer speeds and a more flexible experience. However, it comes with a number of risks, including inadvertent publication of private information malware, viruses, and worms. It is not recommended for use in environments that are under strict compliance regulations. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share documents with external parties as well as internally across the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of collaboration and access to conform to organizational governance and best practices for secure sharing of documents.